CREATE A NEW ORDER INTRODUCTION
This document is a “how to” desk aid to compliment the SKIES System. It is not intended for use as a complete guide. For specific instructions refer to the User Guide or for more information refer to Policy & Procedure Number 4002.

Select Employer

• Select an Employer.

• Verify the Employer Name, Location, Phone Number, etc, on the Employer Profile screen.

• Click > Door.

• On the Menu Bar, click > Employer > Job Orders.

TIP: Create a new Employer record when the employer is not found. Try spelling variations and the wild card to minimize the risk of duplicating a record.

Job Order Description

All bolded data fields on each screen (Description, Contacts, and Requirements) should be completed. The Skills screen is optional and not used in Job Match, but will facilitate job search with customers.

• Select Job Orders from the Employer menu.

• When an Employer has previous Job Orders listed, the Summary screen (of all the Employers Job Orders) displays. From here, click > Description tab.

• When the Employer has no previous Job Orders listed, a blank Description screen displays.

• Complete all bolded data fields.

Points to remember

• Job Order data auto-fills with today’s date.

• O*NET data field displays search for appropriate O*NET Code. O*NET is the primary tool of Job Match.

• O*NET Title data field auto-fills with selection of O*NET Code. Cannot be modified.

• Description data field auto-fills with O*NET description. Can be modified. Use the Spell Check button.

• Job Title data field is the Employer’s Job Title for the Job Order and is entered manually.

• Work site address data fields auto-fill from the Company Address data fields on the Employer Profile tab and can be changed (the work site may be different.

Job Order Status Field

• When ‘Open’ date is current: data field auto-fills to OPEN when record is saved.

• When ‘Open’ date is in the future: data field auto-fills to PENDING when record is saved. Changing status from PENDING to OPEN is a manual process

• Close Date data field auto-fills with 90 days beyond the OPEN Date when record is saved.

• When OPEN Date is in the future: data field may be nm=manually set to HOLD. Changing status from HOLD to OPEN is a manual process.

• Review Date is determined by local office policy.

• Enter number of job openings and maximum number of job referrals desired.

• Enter any Notes regarding Job Order Description – click on the Notes Icon on the Tool Bar.

• Job Order Number, number of openings, and referral information auto-fills when the order is saved.

Job Order Contact screen

• Information auto-fills from Employer/Benefits/Contacts screen and can be changed. Changing data here applies only to the current Job Order and does not update the Employer record.

• Contact method: select all that apply. Contact method(s) may vary for each Job Order the Employer lists.

• Enter any Notes regarding Contacts – click on the Notes Icon on the Tool Bar.

TIP: Job Order Contact screen should be checked for accuracy and all data fields completed.

Requirements screen

• Job Order Number and Title auto-fill.

• Enter the Experience Required. This is used in Job Match.

• Enter Educational Level. This is used in Job Match.

• Employer Benefits: Display based on entries on the Employer Benefits/Contacts screen of the Employer record.

• Enter any Notes regarding Requirements – click on the Notes Icon on the Tool Bar.

Skills screen

• Select Skills tab.

• Job Title auto-fills.

• Select the minimum Skill Level (levels range from 0 – 7).

• Click > Select Skills button (skills desired by the Employer).

• Click > Populate.

• Save the record when each tab/screen or when Job Order is complete.

Tip
Any information in Job Order Notes will not display on the Internet, except Notes entered under Special Instructions.

• Notes should be added for specific directions related to the Job Order, (call after 2:00pm), (go direct before 8:00am), list any special pre-requisite(s) not listed on the requirements screen (enter under Special Instructions).

• Add or view Notes as necessary.

• Summary screen lists all Job Orders for the Employer.