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Security Tutorial

Security Awareness
This tutorial is designed to educate system users on securing our information and technology resources. This includes terms you might need to know, your responsibilities, vulnerabilities of which you should be aware and the knowledge you need to help protect these resources.

Forms/Contacts/Codes

Office Change Request Form
Use to request changes in SKIES office information, the
Go2WorkSource.com Directory and the WorkForce Development Council Directory.

WDA Role Designations
Contact information for SKIES Security Administrators, System Administrators and Alternates, Power Users, User Support Coordinators and Security Options by WDA. Includes map. Please send updates or corrections to
Tina Pendon

Agency Codes
For Access Approvers when requesting access for new users.

User Roles
Definitions of roles a SKIES user needs to access specific screens (forms) in the SKIES application.

 

 

 

 

Data Sharing Contracts

Procedure for Initiating New Contracts

Contract Boilerplate
This boilerplate has been approved by the Attorney General. Use for all SKIES Data Sharing Contracts.

Notice of Nondisclosure
Exhibit A of the Data Sharing Contract Boilerplate.

Policy, Procedure & Standards

Trouble Ticket Assignment Process Flow Table

SKIES Administration Policy & Procedures
Provides direction for SKIES data sharing, data disclosure and administration of system security; define requirements for access to SKIES data; define roles and responsibilities for SKIES system administration, data sharing, disclosure and security administration; and assure compliance with applicable laws, rules and policies that govern SKIES data. This policy  applies to any individual, agency, organization or entity with access to the SKIES system.

Data Sharing Policy #4013
ESD policy and procedures regarding data sharing agreements, restrictions on data sharing, unauthorized release of information and data sharing notification.

Purchase Standards
ESD PC, Hardware, Software Purchase Standards - This memo is intended to define PC hardware, peripheral, and software standards for new purchases, as well as minimum standards for existing PC hardware. These standards will be reviewed, if needed, revised, and published on a quarterly basis.

Technology Standards
Provides a basic understanding of the SKIES infrastructure, and its dependencies and requirements. There are two basic SKIES components; the network infrastructure and the SKIES application.  This document addresses the many network infrastructure components that influence connectivity and performance of the SKIES application.

Connectivity (Electronic Access to WorkSource Facilities)
In order to access the WorkSource self-service Internet web site as well as the Washington Services, Knowledge, and Information Exchange System (SKIES), Partnership and partner staff must have access to the Internet or the Department of Information Services (DIS) “backbone”.  To ensure the broadest range of accessibility for all partners in the system, The Employment Security Department will provide direct connections from certified WorkSource Centers and selected certified affiliate sites to the Department of Information Services "backbone".
(Read more)

External Systems Interface
During the feasibility study for the technology development for the WorkSource system, several Local Workforce Development Areas (WDAs) had local technology systems.  At the state level we made a commitment to support the continuation of those local systems with the understanding that those systems would be the responsibility of the local WDA.

 

 

 

 

 

 

FAQs

Are JobNet/TAXIS converted records considered TAXIS records and therefore unable to merge because the system recognizes them as TAXIS/TAXIS records? (05/22/07)

What about data conversion records (not specified as JobNet)? Are they TAXIS records and cannot merged – or – can they merge? (05/22/07)

How to keep other counties, WDAs, people, from having access to a particular office or area’s employer record? (05/22/07)

Data Access

Who is responsible for system access approval, record keeping and monitoring in centralized WDAs?

Who generates the Data Sharing Agreement (DSA)?

Who tracks Non-disclosure statements; does the State need a copy of each signed statement?

Is a Data Sharing Agreement (DSA) required for each site?

Must a Centralized WDA maintain local user records?

Who grants data sharing authority?

Who certifies that signed Non Disclosure statement is on file for the user?

Where are records maintained?

Who grants user access and maintains records of skies access in the centralized option?

Who guards against inappropriate access?

Who approves access?

Data Sharing

Who is the "Department Agreement Manager"?

Where can I get a Data Sharing Notification?

Who is responsible for getting the Data Sharing Agreements signed?

What about Volunteers?

Confidentiality

May I mail a SKIES report that may contain customer information to an affiliate?

Under the Data Sharing Contract, we must properly secure, dispose, destroy or shred documents generated from SKIES in printed form. Is a company that picks up and destroys confidential materials that's stored in a locked container a proper form of destruction for SKIES printed data?

How does SKIES address confidentiality?