SECTION D: Program Plans and operations

Grantees, subrecipients, and contractors funded under the Workforce Investment Act, (WIA) whether in whole or in part, must abide by the Workforce Investment Act of 1998, the WIA Regulations, all applicable Office of Management and Budget (OMB) circulars, state regulations in laws and rules (Revised Code of Washington and Washington Administrative Code), Office of Financial Management (OFM) policies, and the Washington State WIA policies.

Section 136 of the WIA specifies core indicators of performance for workforce investment activities in adult and dislocated worker programs.

Part 4.D. of the U.S. Department of Labor Training and Employment Guidance Letter No. 7-99 states:

1. Point of Exit for Counting Outcomes. For all of the core measures (except the younger youth skill attainment rate and employer customer satisfaction measure), comparability across States is only possible if a single point in time is used to begin measurement. The term "exit" is being used to determine when to count an individual in a specified reporting period.

Attachment F of the U.S. Department of Labor Training and Employment Guidance Letter No. 14-00 states:

Exiters.  Each individual becomes part of an exit cohort, a group who are determined to be "exiters" within a particular quarter and are looked at together for measurement purposes. There are two ways to determine exit:
a registrant who has a date of case closure, completion or known exit from WIA-funded or non-WIA funded partner service within the quarter (hard exit); or
a registrant who does not receive any WIA-funded or non-WIA funded partner service for 90 days and is not scheduled for future services except follow-up services (soft exit).

Registrants who have a planned gap in service of greater than 90 days should not be considered as exited if the gap in service is due to a delay before the beginning of training or a health/medical condition that prevents an individual from participating in services. Service providers should document any gap in service that occurs and provide reason for such a gap in service. Registrants who exit from services because they are incarcerated, deceased, or have a health/medical condition that prevents the individual from participating in services, should be excluded from the measures. Once a registrant has not received any WIA-funded or partner services, except follow-up services, for 90 days, and there is no planned gap in service, then that participant has exited WIA for the purposes of measurement in 15 of the 17 core measures (the younger youth skill attainment rate and employer customer satisfaction measures are not based on exit).

The exit date will be the last date of WIA-funded or partner-funded service received (except follow-up services). For a soft exit, the date of exit cannot be determined until 90 days have elapsed from the last date of service. At that point, the exit date recorded is the last date of service. The exit quarter (referred to throughout the definitions of the measures) is the quarter in which the last date of service (except follow-up services) takes place. If a registrant exits WIA and receives future WIA services after exiting, that registrant is treated as a new registrant for the purposes of the core measures and will be included in the appropriate measures.

CFR 663.150 indicates: "Follow-up services must be made available, as appropriate, for a minimum of 12 months, following the first day of employment, to registered participants who are placed in unsubsidized employment." The Department’s explanation states, "Follow-up services could include, but are not limited to: additional career planning and counseling; contact with the participant’s employer, including assistance with work-related problems that may arise; peer support groups; information about additional educational opportunities, and referral to supportive services available in the community." The Department also notes that the intensity of appropriate follow-up services will vary depending upon individual needs.

The exit date shall be the last date of WIA-funded or partner-funded service that involves a significant degree of staff assistance in terms of resources or time.

Examples of services that do not require significant staff assistance include staff contact(s) with individuals who have obtained employment or their employer in order to determine employment status or prospects, or to provide only information such as information about opportunities for training or other services.

If an individual has not been recorded as exited by July 1, 2001, the exit date shall be the last date of significant staff assistance regardless if that date were prior to July 1, 2001.

See Background.

• Workforce Investment Act of 1998 (Public Law 105-220), Section 136 and 134;

• CFR 662.240, 663.150 and 663.200;

• The U.S. Department of Labor Training and Employment Guidance Letter Nos. 7-99

and 14-00.

None. This communication is new.

DIRECT INQUIRIES TO
Byran Wilson, Associate Director
Workforce Training and Education Coordinating Board
P.O. Box 43105, MS 43105
Olympia, WA 98504-3105
E-Mail: bwilson@wdb.wa.gov
Telephone: (360) 753-0891
Fax: (360) 586-5862