You should send a thank you letter immediately after every job interview or
informational interview (whether by phone or in person). This is an opportunity
to express appreciation and confirm your interest in the position and the
organization. You can also, if necessary, clarify any answers you gave in the
interview. They should be sent to everyone that helps you in any way. If you are
sending a thank you letter after an employment interview, mail it within 24 hours.
Tips on Writing Thank You Letters
If you were interviewed by more than one person,
send a thank you letter
to the key hiring decision maker and to the person who coordinated the
Personalize each letter, since the recipients are likely
to discuss your candidacy together.
In your letter to the coordinator of the interview, mention the names of
those you met.
Use plain, light-colored stationery.
Although this is still a business letter, it may be more personal in tone.
Mention the date you spoke with the person, and
highlight a particularly
useful piece of information you received or gave them.
Keep your letter brief. Three short paragraphs are usually sufficient.