- There are two separate
reports/tabs that track services: WP and WIA. Are WIA-funded services
getting recorded on the right screens?
(11/02/06)
- Services in SKIES may be captured via
three screens in SKIES: Seeker Services, Service(s) Plan/Service(s) Plan
– Services, and Follow-Up/Service Plan-Services. In order to qualify as
a WIA program participant subject to WIA performance calculations, an
individual must be determined eligible, enrolled in WIA, and received a
WIA-funded service recorded in the Service(s) Plan.
-
- Seeker Services- Services for which a
seeker program enrollment is not required. Typically, these are services
received by the jobseeker on a given day. The program associated with
the service may be indicative of the staff who provided the service but
not necessarily indicative of a program enrollment involving a Service(s)
Plan. All seeker services are regarded as W-P participant services for
reporting purposes.
-
- Service(s) Plan/Service(s) Plan –
Services- Services associated with a seeker program enrollment and
reflected in the Service(s) Plan. Many of these services may span more
than a day so they have both a start date and end date. Programs such as
WIA and TAA require both a seeker program enrollment and program-funded
services on a Service(s) Plan to identify their program participants
subject to common measures reporting. Follow-Up Plan/Service(s) –
Service – Follow-Up Plan- Services and activities which occur in the
follow-up mode, that is, following exit or entry into unsubsidized
employment are recorded in the Follow-Up Plan. Follow-up services are
distinct from regular program services and are not to be entered in the
Service(s) Plan.
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- Job referral after participation is
not a follow-up service (as thus far defined by the state) and therefore
extends exit point. What is the impact of this decision?
(11/02/06)
- This is part of the DOL definition of
common measure exit date, and is not really a “decision” unless you
consider implementation of DOL to be optional. That having been said,
there will probably be a small number of cases in which the quarter of
exit is moved to a later quarter than the one in which it would have
occurred. Carl Wolfhagen estimated in August that
exit dates would change for about 11 percent of Adults and Dislocated
Workers but that the number of changes that would actually change the
exit quarter (and thus performance results) would be very small. Such
changes would affect less than 1 percent of all adults or dislocated
workers. Placement rates, retention rates, and post program earnings
would go up or down as a result. Statewide, the change in results coming
from implementation is likely to be one to two-tenths of a percent on
placement or retention rates and $44 to $300 for earnings.
- These differences were for all WorkSource
services that extend participation, not just job referrals.
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- Can
supportive services be provided during follow-up? (11/02/06)
- (According to the
National Office, they can.) Yes, supportive services can continue to be
provided during follow-up.
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- How do you enter a “Planned gap” in
service?
(11/02/06)
- In SKIES there are two services with the
service description call “HOLD”. These service descriptions will be
changed to “HOLD – GAP IN SERVICE”. One “HOLD” is attached to the
Service Type “INTENSIVE” and the other “HOLD” is attached to the Service
Type “TRAINING. If a participant is being provided an Intensive service
and can not participate because of one of the gap in service reasons and
is intending to participate after the gap in service, the intensive
service the participant is receiving must be closed the day the gap
begins. Enter the service “HOLD” with the actual start date of the gap
in service.
- The planned end date should be no more
then 90 days for the actual start date. In the case notes indicate the
reason for the gap in service and what is being used for documentation.
If the participant needs additional 90 days, the planned end date must
be changed. The gap in service can not be more then 180days. If the
participant is being provided a training service, the above would apply
except the “HOLD” attached to the “Training” service type would be used.
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- How can you undo an Exit in SKIES
within 90 days? For example, you exit a participant because she was
allowed to participate in high school graduation activities and later
you discover that youth had one more credit to complete and will not
officially graduate until later months. Can you undo the exit?
(11/02/06)
- I assume by Exit in SKIES you mean the
“Outcome Date” that you record at the completion of planned activities.
The answer is “Yes” you can undo the exit, in the same way you would do
it now. The Common Measures exit date that is based on services will be
based on the last date of service, not the “Outcome Date”, so if you
provide additional services within 90 days of the last service you
thought you were providing that will change the Common Measures exit
date whether you change the Outcome Date or not. (Changing the Outcome
Date will not actually change anything; it is the services that produce
the exit date used in Common Measures.) Also, remember that the High
School diploma will count as a positive result for the Youth Attainment
of Degree or Certificate measure even if it is received up through the
end of the third quarter after exit. With that kind of leeway, it seems
unlikely that you should miss getting credit for the graduation under
the scenario described here.
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- If a person is enrolled and receives a
WIA service in one area (WDA) then receives services in a WP or WIA
service in another area, which area gets the credit for performance for
that person?
(11/02/06)
- I assume the WP or WIA service that
follows is in a different WDA? If all the qualifying services involved
are WIA services, the WDA providing the last qualifying WIA service is
the one that gets the credit. Sometimes services that are not charged to
WDAs (like rapid response additional assistance, or statewide other
services (10% funded) are the last service. In that case I have been
using the WDA that provided the last locally funded WIA service as the
WDA to get the credit.
- I assume that I would treat WP services
the same way, assigning the WIA performance to the last WDA that
provided locally funded qualifying WIA plan services (from the Services
and Activities Table). Follow-up services or services that do not extend
participation would not influence which WDA got the credit.
This does not happen very often. We appreciate that WDC staff worry
about transfers when they occur though. There have been 67 adults, 58
dislocated workers, and 68 youth served by more than one WDA since WIA
began in 2000 and only some of these participants moved from one WDA to
another between a start and exit date. Some were served in different
WDAs in separate episodes with no transfer involved.
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- If a person enters the WIA program and
then joins the military, would their wages count for retention?
(11/02/06)
- Since job retention and wages are two
separate measures, the person could count positively for both measures
given the following assumption. Assume the person was enrolled in WIA,
and received one or more WIA services, entered the military, exited the
program, went directly into military service and remained employed for
several years.
- “Job Retention” Measure
- This person is “employed in the first
quarter after the exit quarter”. If the person is employed in both the
second and third quarter after the exit quarter, then the person would
count positively under the employment retention measure.
- “Average Earnings” Measure
- This measure considers wages of person
who are employed the first, second and third quarter after the exit
quarter.
Since this individual was employed these three quarters, the person’s
second and third quarter earning would be part of the total earnings
considered. Higher wages contribute to a higher “average” earning.
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